- HOP
- Chapter 1 – Administration
- Chapter 2 – Faculty and Academics
- » 2.01 – The Faculty
- » 2.02 – Faculty Appointments and Titles
- » 2.03 – Emeritus Academic Titles
- » 2.04 – Faculty Recruitment
- » 2.05 – Faculty Appointments, Salaries, Payment Plans, Distribution of Checks
- » 2.06 – Medical Absences and Teaching Continuity
- » 2.07 – Part-Time Appointment for Tenured Faculty
- » 2.08 – Appointments of Faculty to Centers within UTSA
- » 2.09 – External Joint Appointments
- » 2.10 – Faculty Reappointment, Promotion, and Tenure
- » 2.11 – Annual Faculty Performance Appraisal for Merit Consideration
- » 2.12 – Student Evaluations of Teaching
- » 2.13 – Termination and Nonreappointment of a Tenured or Tenure-Track Faculty Member
- » 2.14 – Faculty Workload and Minimum Faculty Teaching Requirement
- » 2.15 – Textbooks and Other Materials by UTSA Faculty Prescribed for Student Use
- » 2.16 – Acceptance of Money from Students
- » 2.17 – Final Examinations Deleted August 30, 2022
- » 2.18 - Deleted March 2, 2021
- » 2.19 – Security of Student Records
- » 2.20 – Peer Observation of Teaching
- » 2.21 – Academic Program Assessment
- » 2.22 – Comprehensive Periodic Evaluation of Tenured Faculty
- » 2.23 – Faculty Compensation for Additional Duties and Salary Adjustments
- » 2.24 – Third-Year Review
- » 2.25 – Faculty Development Leave Program
- » 2.26 – Renumbered to 10.10 December, 2019
- » 2.27 – Deleted March 2014
- » 2.28 - Appointing Former Tenure-Track Faculty Members to Nontenure-Track Faculty Positions
- » 2.29 – Educator Preparation Program Process
- » 2.30 – Extended Education and the Awarding of Continuing Education Units (CEU's) at UTSA
- » 2.31 – Deleted January 2011
- » 2.32 – Administration of Courses Offered in Shortened Format
- » 2.33 – Deleted August 12, 2021
- » 2.34 – Faculty Grievance Procedures
- » 2.35 – Substantive Change Procedures Required to Obtain Southern Association of Colleges and Schools Commission on Colleges Approval
- » 2.36 –Procedures for Review of Nonreappointment of a Nontenured Tenure-Track Faculty Member
- » 2.37 – Scholastic Dishonesty
- » 2.38 – Elimination of Academic Positions and Program Closures
- » 2.39 – Academic Program Review
- » 2.40 – Deleted February 14, 2022
- » 2.41 – Endowed Chairs, Professorships and Faculty Fellowships
- » 2.42 – Research Space Utilization
- » 2.43 - Deleted March 2, 2021
- » 2.44 – Renumbered to 10.13 November, 2020
- » 2.46 – Faculty Rights and Responsibilities
- » 2.50 - Fixed-Term-Track Faculty Recruitment, Evaluation, and Promotion Processes
- » 2.51 – Semester Credit Hour
- » 2.52 – Modified Workload for Eligible Faculty with Dependency-Changing Events
- » 2.53 – Phased Faculty Retirement for Tenured Faculty
- Chapter 3 – Staff
- Chapter 4 – Personnel – General
- » 4.01 – Code of Ethics
- » 4.02 –Consolidated to HOP 2.46 October 19, 2022
- » 4.03 – Appointment of Relatives (Nepotism)
- » 4.04 – Salary of Individuals Holding Both Faculty and Administrative Assignments
- » 4.05 – Deleted July 20, 2021
- » 4.06 – Employee Discount Program
- » 4.07 – Payment of Salary Supplements to University Employees and Non-Standard Payments to Persons who are not Employees of UTSA
- » 4.08 – Employee Education and Training
- » 4.09 – Student Employees
- » 4.10 – Deleted June 2014
- » 4.12 – Overtime for Non-Exempt Employees
- » 4.13 – Retirement and Modified Service
- » 4.14 – Separation of Employment for UTSA Personnel
- » 4.15 – Deleted January 2012
- » 4.16 – Deleted June 2014
- » 4.17 – Contact with the Office of General Counsel
- » 4.18 – Procedures for Handling Legal Processes, Citations, Notices, Demands, etc.
- » 4.19 – Involvement of the University and University Personnel in Community or Political
- » 4.20 – Authorized Leave
- » 4.22 – University Communications
- » 4.23 – Registration of Faculty and Staff Organizations
- » 4.24 – Hiring of Foreign Nationals – replaces AMS 4-1
- » 4.25 – Deleted and replaced with Policy 4.30 Criminal Background Checks
- » 4.26 – Sick Leave Pool
- » 4.27 – State Compensatory Time
- » 4.28 – Assignments to UTSA Campuses and Associated Locations
- » 4.29 – Hours of Work for Staff (Non-Faculty) Employees
- » 4.30 – Criminal Background Checks
- » 4.31 – Deleted December 13 2019
- » 4.32 – Institutional Conflicts of Interest
- » 4.33 – Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act) and Campus Fire Safety Right to Know Reporting
- » 4.34 – Family Leave Pool
- Chapter 5 – Students
- » 5.01 – Student Rights under the Family Educational Rights and Privacy Act (FERPA)
- » 5.02 – Regulations Relating to Student Organizations
- » 5.03 – UTSA Student Publications
- » 5.04 – Off-Campus Speakers
- » 5.05 – Certification of Employment for Resident Tuition
- » 5.06 – On-Campus Interviewing of UTSA Students for Purposes of Employment
- » 5.07 – Use of University Center Facilities
- » 5.08 – Returned Checks and Debt of Students
- » 5.09 –Class Attendance
- » 5.10 – Student Tuition and Fee Installment Plan, Requirements, Consequences for NonPayment
- » 5.11 – Student Right-to-Know and Campus Security Act
- » 5.13 – Posthumous Degrees
- » 5.14 – Employer/Student Events
- » 5.15 – Administration of Scholarships
- » 5.17 – Student Fitness for Professional Practice
- » 5.18 – Travel or Events that Involve Students and Other Non-Employee Participants
- » 5.19 – Mandatory Use of Release/Indemnification Form
- » 5.20 – Authorization for Waiver of Mandatory or Incidental (Discretionary) Fees for Qualifying Academic Programs
- » 5.21 – Student Pregnancy and Parenting Nondiscrimination Policy
- Chapter 6 – Committees
- » 6.01 – University Committees
- » 6.02 – Deleted February 2012, incorporated into policy 6.01
- Chapter 7 – Athletics
- Chapter 8 – Facilities and University Services
- » 8.01 – Building Space Records and Inventory
- » 8.02 – Property Accounting Responsibilities
- » 8.03 – Remodeling and/or Alterations to University Facilities
- » 8.04 – Physical Control to University Facilities
- » 8.05 – Use of University Facilities by Outside Groups
- » 8.06 – Special Use Facilities
- » 8.07 – 'Best Value' Procurement
- » 8.08 – Use of Campus Mail Services
- » 8.09 – Administration, Operation, and Recording of University Vehicles
- » 8.11 – Selection and Monitoring of Food Service Contractors
- » 8.12 – Information Resources Use and Security Policy (Consolidated to 11.01, effective August 2, 2022)
- » 8.13 – The Organization and Appropriate Use of the Internet at UTSA (Consolidated to 11.09, effective August 2, 2022)
- » 8.14 – Data Owner Policy (Consolidated to 11.02, effective August 2, 2022)
- » 8.15 – Acceptable Use Policy (Consolidated to 11.03, effective August 2, 2022)
- » 8.16 – Deleted March 2022
- » 8.17 – Information Security Incident Response (Consolidated to 11.04, effective August 2, 2022)
- » 8.18 – Position of Special Trust (Consolidated to 11.05, effective August 2, 2022)
- » 8.19 – Deleted March 2022
- » 8.21 – Application Administrator (Consolidated to 11.06, effective August 2, 2022)
- » 8.22 – Cloud Computing (Consolidated to 11.07, effective August 2, 2022)
- Chapter 9 – General Provisions
- » 9.01 – Nondiscrimination
- » 9.02 – Persons with Disabilities
- » 9.03 – Handbook of Operating Procedures Amendment Approval Process
- » 9.04 – Consensual Relationships
- » 9.05 – Occupational Safety and Health
- » 9.06 – Ownership Transferred to VPREDKE. Renumbered 10.18
- » 9.07 – Lost, Abandoned, and Unclaimed Personal Property
- » 9.08 – Texas Public Information Act
- » 9.09 – University Posting of Materials
- » 9.10 – Solicitation on UTSA Campuses
- » 9.11 – Reproduction of Copyright Materials
- » 9.12 – The Use of the University Name, Seal, Logo, and Athletic Emblem (Roadrunner)
- » 9.13 – Minor Children on Campus
- » 9.14 – Parking Violations
- » 9.15 – Campus Closure Due to Weather or Safety Considerations
- » 9.16 – Use of Alcoholic Beverages
- » 9.18 – Drugs and Alcohol
- 9.19 – Administration of the Student Deposit Endowment Fund (Deleted Effective May 17, 2022)
- » 9.20 – Guidelines for Managing Endowments
- » 9.21 – Records and Information Management and Retention
- » 9.22 – Acquired Immune Deficiency Syndrome, Human Immunodeficiency Virus Infection and Hepatitis B Virus
- » 9.23 – Procedures Governing Private Gift Solicitation, Acceptance, and Management
- » 9.24 – Sexual Harassment and Sexual Misconduct
- » 9.25 – Renumbered to 10.16 February, 2020
- » 9.26 – Historically Underutilized Business Initiative
- » 9.27 – Guidelines for Internal Audit Committee
- » 9.29 – Naming of Buildings and Facilities
- » 9.30 – Drug and Alcohol Testing (Certain Holders of Commercial Drivers' Licenses)
- » 9.31 – State Employment and Selective Service Registration
- » 9.33 – Collections Management Policy for the Center for Archaeological Research
- » 9.34 – Repatriation Policy for the Center for Archaeological Research
- » 9.35 – Confidentiality of Social Security Numbers (Rules of Conduct) (Consolidated to 11.08, effective August 2, 2022)
- » 9.36 – Tobacco Free and Smoke Free Campus
- » 9.37 – Peaceful Public Assembly
- » 9.38 – Guidelines for Service Centers and Institutes
- » 9.39 – Red Flag Rules Compliance for Identity Theft Detection
- » 9.40 – Compliance Training
- » 9.41 – Affiliated Organizations
- » 9.42 – Auxiliary Enterprises
- » 9.43 – Sustainability
- » 9.45 – Assessment of Administrative, Academic and Student Services
- » 9.46 – Travel Policy
- » 9.47 – Use of Residential Conference Centers
- » 9.48 – Carrying of Concealed Handguns on Campus
- » 9.49 – Cellular Phones and Services
- » 9.50 - Major Events Hosted by Non-University Users
- » 9.51 - Youth Protection Program
- » 9.52 - Prohibition of Camping on University Property
- Chapter 10 – Research
- » 2.27 – deleted March 2014
- » 10.01 – Export Controls
- » 10.02 – Misconduct in Research or in Other Scholarly Activities (replaces 2.28)
- » 10.03 – Guidelines for Organized Research Units
- » 10.04 – Conflicts of Interest in Research and Intellectual Property
- » 10.05 – Managing and Certifying Effort on Sponsored Programs (Deleted 4-27-2022)
- » 10.06 – Institutional Base Salary on Sponsored Programs
- » 10.07 – Cost Sharing on Sponsored Programs
- » 10.08 – Cost Transfers on Sponsored Programs
- » 10.09 – Research and Other Sponsored Projects Data or Record Ownership and Retention
- » 10.10 – Human Research
- » 10.11 –Use of Animals in Research, Teaching, Testing, or Public Exhibitions
- » 10.12 - Sponsored Programs Administration (formerly known as 9.32)
- » 10.13 - Minors in Laboratories or Similar Facilities (formerly known as 2.44)
- » 10.14 - Fixed Price Award Residual Balances
- » 10.15 - Management, Use and Commercialization of UTSA Intellectual Property
- » 10.16 - Hazardous Waste Management Program
- » 10.17 - Controlled Substances in Research
- » 10.18– Compliance with the Texas Hazard Communication Act
- » 10.19– Visiting Scholars and Researchers
- Chapter 11 – Information Technology
- »11.01 Information Resources Use and Security
- »11.02 Data Owner
- »11.03 Acceptable Use
- »11.04 Information Security Incident Response
- »11.05 Position of Special Trust
- »11.06 Application Administrator Policy
- »11.07 Cloud Computing
- »11.08 Confidentiality of Social Security Number (Rules of Conduct)
- »11.09 Website Criteria and Requirements
- »11.10 Web Accessibility Compliance
- »11.11 Software and Hardware Asset Management
- »11.12 Password/Passphrase Change Policy
Handbook of Operating Procedures
Chapter 2 - Faculty and Academics
Publication Date: January 18, 2006
Responsible Executive: VP for Academic Affairs
Chapter 2 - Faculty and Academics
Publication Date: January 18, 2006
Responsible Executive: VP for Academic Affairs
2.41 Endowed Chairs, Professorships and Faculty Fellowships
This is not the current policy. For the latest, click here.
This policy is currently under review.
Please contact the Office of the Senior Vice Provost for the Downtown Campus at 210-458-2700.